Why Electronic Signature
For greater security, ease, and customer acceptance You have choices when it comes to choosing the method of capturing paperless approvals, authorizations, acknowledgments, and commitments. Choosing electronic handwritten signatures has clear advantages over other methods.
Are Electronic Handwritten Signatures Right for Your Business?
Going paperless is not an easy task. Rarely do you have the luxury of specifying and deploying entirely new customer-facing systems from end-to-end. You will likely need to integrate new applications or functionality into existing systems. This requires diligence in researching your options and careful planning. Once your organization has determined that you want the benefits of a paperless process, the next step is to choose a method of collecting both authorizations and declarations of intent. For centuries, the handwritten signature, stamp, or mark with ink on paper, has been universally accepted as a legally-binding method for committing to contracts and agreements. Extending this concept to the digital world makes a lot of sense. By nature, a signature is unique, and unlike a mouse click, a signature is given deliberately, so it inherently declares intent. An individual's signature cannot be forgotten, and if a forgery is attempted, the use of verification systems is a common practice. Laws are in place to protect the victims of forgeries. Electronic handwritten signature systems provide all of the benefits and safeguards as traditional wet ink signatures, but with much greater efficiencies. Using handwritten signatures for purchase agreements, contracts, payment approvals, registrations, authorizations, consent, and other forms are a common practice worldwide. Acceptance and adoption of paperless technology is very high when signing with an electronic pen on a signature capture device. It is the most intuitive, natural, and familiar of all paperless methods. This means fewer disruptions in your quality of service, less training, a smoother transition, and more confidence in the new digital process. If ink-on-paper handwritten signatures served your business or organization well in the past, but were too costly in terms of time and resources, then choosing electronic handwritten signatures will reduce your risk, satisfy your customers, and be the least disruptive to your systems and staff.
Here are some frequently asked questions
What is an electronic signature and what is it used for?
A handwritten signature establishes a clear link between a written document and its author. An electronic signature is used to assign an electronic document to its originator, thereby assuring authorship. A qualified signature also safeguards a document’s authenticity (is the document actually from whom it says it is?) and integrity(has the document been changed at any time during the transmission process?).
What is the advantage in electronic reading of handwritten signatures?
Reduced process costs thanks to shorter processing and throughput times for electronic documents More efficient workflows thanks to continuous process chains all the way from creation to archiving of media Reduced operating costs and outlay on consumables for printing and copying Savings on the production, storage and paper logistics of pre-printed forms Improved security through a certified signature process Flexibility to accommodate last-minute changes to standard forms, e.g. revision of bank account details or General Terms and Conditions
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